VEHICLE SALES SUPPORT ADMINISTRATOR – Light Commercial Vehicle
Fradley Location
Office based Monday – Friday 08:30 – 17:00.
Are you adaptable, proactive, and thrive in a fast-paced environment where no two days are the same? We are looking for a highly motivated individual to join our successful and growing Light Commercial Vehicle team in a key support role at Allports Group.
Our benefits package includes:
- 28 days holiday (Includes Bank Holidays with the opportunity to buy up to an additional 5 days)
- Designated EAP service to support health and financial wellbeing
- Refer a friend scheme (earn £750 for each referral)
- Birthday and Christmas Gift Vouchers
- Enjoy discounts for Retail, Gym, Cinema and UK hotel stays
- Training and Development opportunities for career progression
- Charity and Community events throughout the year.
In this role, you will be responsible for all aspects of vehicle sales administration including vehicle registration, with a focus on the full journey of vehicles from arrival through to delivery.
Key Activities:
Asset Arrivals:
- Coordinate the arrival of new and used vehicles assets, ensuring all have been checked for damage and all necessary documentation and inspections are completed.
- Liaise with suppliers and transport providers to schedule and track vehicle deliveries to the designated locations.
- You will be effectively raising purchase orders, communicating to the relevant supplier in an accurate and timely manner.
- Maintaining accurate records of vehicle arrivals, specifications and conditions.
Sold Assets:
- Process the sales of commercial vehicles ensuring all paperwork is completed accurately.
- Coordinate with the Finance and Admin teams to ensure invoices, contracts and customer documentation is in order.
- Ensure vehicle handovers comply with company policies and legal requirements.
Vehicle Processing:
- Oversee vehicle preparation, including inspection servicing and repairs to ensure they are in top condition before delivery
- Work with internal departments and external providers to ensure vehicles are ready for customer collection or delivery
- Update internal tracking system and communicate progress to relevant departments and stakeholders.
Administration and Sales Enquires
- Updating systems to ensure current and accurate information at all times.
- Provide updates on progress, future, current or sold stock for system reports.
- Assist with process inbound sales enquires ensuring they are logged accordingly.
Key Attributes Required:
- Strong organisational skills with the ability to prioritise effectively
- Fast learner who can hit the ground running
- Ability to remain calm and reactive under pressure
- Comfortable working in a varied, fast-moving environment
- Confident using Microsoft Office and internal systems
- Excellent communication skills with a proactive and customer-focused attitude
- Team player with the confidence to work independently when needed
Our customer base is very loyal, so a passion for delivering customer service with a view to future business is vital.
If you’re ready to take on a hands-on role in a dynamic and supportive team, we’d love to hear from you!
